Many small business owners aren’t sure if they should invest in a Human Resources Information System (HRIS). However, even small businesses devote a great amount of time to performing menial, human resources related tasks. Many of these tasks could be easily automated, and would not only reduce the number of employee hours wasted, but would greatly increase the accuracy and completeness of your records.
Consolidate Your Records
Keeping records manually can be time consuming for employees who have to update files with a pen and paper. Using an HRIS system to process your records can save an enormous amount of staff time, improving both the efficiency and effectiveness your office. For example, instead of relying on handwritten data for payroll, and using calculators to add up the time, an HRIS system can perform this task much quicker with very little errors. Does more than one person in your office keep track of the same information? An HRIS system can act as the singular, easy to navigate database for employee information, providing instant access. With a few easy clicks, you can have a wealth of information at your fingertips. Encouraging employees to keep their own personal information updated can also save countless hours of work for HR employees, allowing them to focus on more important projects.
Increase Reporting Capabilities
One of the major benefits of using an HRIS as a central database for information is the ease at which you can run a variety of detailed reports. The incredible amount of data that can be cataloged coupled with the ability to deliver reports swiftly and accurately, can positively affect your business decisions. Employees and managers can find answers to their questions quickly without having to consult with HR staff. For example, you would have the ability to instantaneously run an up-to-date compensation report to obtain the information needed to prepare your annual budget. The extensive amount of time and effort previously spent on HR employees compiling this information and preparing it for a report will be saved, freeing up many of those potentially wasted hours for work on more productive endeavors. Employees could also have the ability to log into the system to access and monitor their personal information including vacation accruals, performance reviews, and benefit information. Instead of taking up time having an HR employee look this information up, it could be available to them in seconds. Read more about performance reviews…
Streamline Recruitment
In this economy, the number of applications submitted for any job opening can be in the hundreds, and sorting through to find the perfect match for your business can be a very long and drawn out process. An HRIS system can save your employees countless hours of sorting through unqualified and undesirable candidates. Through the HRIS system, candidates would submit their resumes online, and the system would archive the information. Your hiring manager could then perform a detailed search, based on the desired qualifications for the position, including: education level, years of experience or particular skill set. Putting an end to the arduous task of wading through resumes can put your employees back to work on more essential tasks. Read more about Finding Immediate Talent…
With the possibilities and potential savings that an HRIS system would bring to your business, you can’t afford not to purchase one. Having one database for all human resources information ensures that it is accurate, up-to-date, and readily available as soon as you need it, allowing you to make confident company decisions. Thanks to automation and the inclusion of employee self-service, HR employees can focus on more productive tasks, saving your company many potentially wasted man-hours and allowing your business to grow.
