Paperwork used to be the bane of office personnel all over the world. With the advent of the computer and the Internet, many business people think that the paperless office has arrived. While the actual paper may have disappeared, the need to input vast amounts of data to comply with company and government regulations still exists. In other words, the drudgery of “paperwork’ still exists.
The New Paperwork
The arrival of computers has spurred an increasing desire on the part of the government and many corporate “home offices” to collect as much data as possible without regard for the workload inflicted. In many instances, the duplication of effort needed to input the data into multiple databases is staggering. Exacerbating the situation is the use of multiple software programs within a single company that cannot communicate with each other.
A Truly Paperless Solution – WMS
The use of a modern Workforce Management Software (WMS) system can help with these problems. WMS allows a company to input data from various departments and to accumulate, modify and store the data in a single place. The data can then be retrieved and electronically sent to any and all authorized recipients. In short, data received at one level of the company can be disseminated to all other levels and departments without the need to re-input the information.
The Benefits
Although it is somewhat ironic, a WMS solution will definitely yield a superior employee “paper” trail from hiring through training and promotion until retirement or termination. Each step of the process can be monitored by those managers most knowledgeable without the need for further input from other departments or administrators. Administrative savings are just the beginning as better and more accurate records will help with everything from lawsuits to audits. A WMS system is the first step in developing a truly paperless office.
For more information, download our white paper, Top 5 Technology Game Changers for Workforce Management