7 Signs You Need New HRIS Software

As anyone who is paying attention knows, HR software is evolving—fast. Over the past decade we’ve seen the mainstream adoption of mobile workforce tools, cloud solutions and SaaS, and we’re poised for a revolution that will transform HR with AI and machine learning. 

Startups are popping up everywhere with innovative solutions for recruiting, employee engagement, candidate selection, onboarding, and more. But before you can take advantage of that new technology, you need an HRIS that builds the right foundation for innovation.

The question everyone needs to ask in this age of innovation is: Does our current HRIS support both our workforce objectives and innovation goals? Here are 7 signs it’s time for an upgrade.
 

1. Your data isn’t integrated. In today’s technology climate, all innovation depends on trustworthy, integrated data. That’s true whether you have a single source system or a best-of-breed solution. The goal is to make sure the various modules of your system can “talk” to one another efficiently so you don’t have to jump through several hoops to find the information you need. 
   
   
2. Your paperwork is still paper. If you’re drowning in paperwork, it’s time to grab a technology life preserver. Your HRIS can manage onboarding forms, compliance documents, and other paperwork in the cloud, and that makes it easier to find what you need when you need it. It’s one of the best ways to boost productivity and add value to your HR department.
   
   
3. You don’t have a mobile solution. Mobile first isn’t just a nice idea. It’s a necessity. A shocking 42% of Millennials say they would leave a company because of substandard tech (which translates to “tech that is not on par with what I use on my personal devices"). So what will you gain from investing in a mobile solution? HR mobile apps give your employees the ability to clock in and out, request time off, access self-service tools, and complete onboarding tasks on the go. Managers can handle recruiting, approvals, reviews, workforce performance, data insights, and communication with direct reports conveniently on their own schedule.
   
   
4. You can’t control access to data. A side effect of the lightning-speed technology development we're seeing is that security concerns have become increasingly urgent, especially in light of the privacy issues raised by GDPR. Even if you aren’t operating in the EU, your employees want to know that their personal information is safe in your system. If you can’t set security controls by position and your technology doesn’t meet current security recommendations, it’s time to consider an upgrade.
   
   
5. You can’t track the metrics you need. Can you track essential workforce metrics without jumping through 48 hoops? Metrics like turnover rate, retention rate, and employee engagement form the basis for vital HR strategy decisions, but if they are too hard to track or they aren’t easily accessible, you may be flying blind. A robust HRIS collects all that information in your HR dashboard and enables you to drill down into key metrics for the data you need. Your system should also make it easy to customize reports and compare data historically for a helicopter view of your workforce trends.
   
   
6. You’re still manually sorting resumes. If you’re still sorting through hundreds of resumes by hand every time you need to fill a position—don’t! Most HR software systems offer recruiting tools, either as part of the solution or as an additional option. These tools help you reach candidates, post jobs, screen resumes, manage onboarding, and monitor recruiting analytics to source, select, and hire the best candidates.
   
   
7. Your workforce is growing and your software can’t handle it. Small businesses and midsize businesses have different HR needs. So do large companies. That’s why software vendors design their technology tools differently depending on the needs of your organization. If your system is designed for a small business but you’re ready to scale, it may be time to invest in a new solution.
   
   

Your HRIS serves as the hub for all your employee data, and it also forms the foundation for the technology innovations you’re planning down the road. It’s only a matter of time before AI, machine learning, and mobile platforms become standard for HR, and that means you need the right infrastructure in place now so you’ll be ready to step forward into the future.

Ready to take the next step? Find HRIS systems that meet the needs of your business with our customized HRIS Comparison Survey!

 

 

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